Worldwide Books Award for Electronic Resources:

Guidelines

Purpose

The purpose of the Award for Electronic Resources is to recognize outstanding electronic publications by ARLIS/NA Individual members in librarianship or visual resources curatorship, and the arts. By recognizing special achievement in these areas this Award acknowledges and encourages the development of electronic resources by the ARLIS/NA membership.

Projects Supported

Projects may focus on the creation of publications in any electronic format that improve access to art information and benefit the profession of art and visual resources librarianship, as well as the broader world of librarianship, through such means as compilation and dissemination of information, translation of original scholarship, analysis of our professions, or the enhancement of access to information. Eligible projects may include, but are not limited to, web-based databases and indexes, virtual exhibitions, CD-ROM products, and publications promoting electronic resources.

Award Amounts

Recipients may receive awards ranging from a certificate of merit to a cash award of up to $2,000.

Eligibility: Format & Material Types

All electronic formats are eligible. The following types of materials are not eligible: theses, dissertations, annual reports, posters, newsletters, or other types of materials judged by the Committee not to meet the Purpose of the Awards.

Publication Date

The work must have been published during the 2011 or 2012 calendar year. For the 2013 awards, all calendar year 2011 publications and any 2012 publications whose nominations are postmarked by the March 15, 2013 nomination deadline will be eligible. In the case of journals, when the journal enumeration lags behind the publication date, the Committee will consider the date of the issue's appearance as the publication date.

Authorship

This Award is available to ARLIS/NA INDIVIDUAL members only (including special Individual membership categories, "Honorary", "Student", "Retired", and "Unemployed"). Author(s) must have been an Individual ARLIS/NA member during both the year of publication (2011 or 2012) and the year of nomination (2013). Membership records held by the ARLIS/NA national headquarters will be consulted in the event of any questions regarding membership. Individuals may be considered for more than one publication.

Group projects undertaken by NOT MORE THAN FOUR AUTHORS are eligible. At least half the participants must meet the above ARLIS/NA membership criteria.

Institutional members, Official Groups, Committees, Chapters, Divisions, and Sections of the Society are NOT ELIGIBLE to apply for this Award. Current members of the ARLIS/NA Executive Board and the Research Awards Committee are NOT ELIGIBLE. Past recipients of the ARLIS/NA Research Award or the H.W. Wilson Research Award are eligible.

Nomination Procedure

Electronic publications to be considered for the Award may be nominated by self-nomination, nomination by a colleague, or nomination by the Committee. A completed nomination form must accompany each nomination

If the publication is an article or essay, a photocopy must be supplied. Copies of journals, CD-ROMs, DVDs, videos, etc. should be sent with the Nomination Form when possible. Submissions provided electronically or on disc are greatly appreciated. Where nominators, authors, or publishers are unable to supply the Committee with a copy of the publication, the Committee will consult the publication, as available, in library collections. In the case of non-traditional media or forms of dissemination, appropriate means for access must be indicated. Materials will be returned if accompanied by a stamped, self-addressed return mailer.

Application Schedule

Applications and accompanying material must be postmarked by March 15, 2013. Nominations will be reviewed by the ARLIS/NA Research Committee. Notification of the Committee's decision will be mailed to all authors and nominators no later than April 12, 2013. Public announcement of the Award winner(s) and the presentation of the Award check(s) will be made at the annual ARLIS/NA conference in Pasadena, April 2013.

Application Review Process

The Research Committee will review and judge applications based on several factors, including:

Overall contribution to the field.
Originality of scholarship.
Effective presentation of material.
Quality of writing.
Appropriateness of format for the highest potential utilization of the material.

When works are judged to be of equal merit, preference may be given to applicants who have not previously received an Award.

Additional copies of these guidelines are available from:

Cara List
Art and Architecture Librarian
Architecture and Allied Arts Library
5249 University of Oregon
Eugene, OR 97405-5249
(541) 346-2200
clist@uoregon.edu

Shalimar Fojas White
Manager, Image Collections and Fieldwork Archives
Dumbarton Oaks Research Library and Collection
1703 32nd Street, NW
Washington, DC 20007
(202) 339-6972
whites@doaks.org

Worldwide Books Award for Electronic Resources: Guidelines