52nd Annual Conference - Exhibitors & Sponsors
The Art Libraries Society of North America (ARLIS/NA) is a growing, dynamic organization promoting the interests of more than 1,000 members. As an exhibitor or sponsor to the 52nd Annual Conference, your company, products, and services will be noticed by our large interdisciplinary membership and hundreds of in-person attendees, representing institutions large and small from countries around the world. Review the prospectus to learn more about exhibitor packages and sponsorship opportunities.
Omni William Penn Hotel
530 William Penn Place Pittsburgh, PA 15219
A block of rooms is being held at the following rate per night:
$189.00 – Standard (single or double)
*Rate does not include applicable state and local taxes, fees, and assessments, currently at 14% and are subject to change without notice.
To make your reservations, please click here.
Be sure to make your reservation by Monday, March 11, 2024 at 5:00 PM ET to secure these rates. These rates are available 3 days prior and 3 days after the conference dates, subject to availability.
Sponsorship Tiers & Benefits
Sponsorship Opportunities may be combined with your Exhibit Booth to achieve those same Sponsorship Levels. The chart below details the sponsorship tiers and the associated benefits.
Benefits |
Silver $2,000-$4,499 |
Gold $4,500-$7,499 |
Platinum $7,500 or higher |
|
Recognition on the conference website with your support level |
⬤ | ⬤ | ⬤ |
|
Name displayed on sponsorship signage at the conference |
⬤ | ⬤ | ⬤ |
|
Premier Location in Exhibit Hall (if applicable) |
⬤ | ⬤ | |
|
Verbal recognition at ceremonies during the conference |
⬤ | ⬤ | |
|
Pre-Registration attendee list for attendees who opt in (distributed by March 20) |
⬤ | ⬤ | ⬤ |
|
Company logo in 1 marketing email blast to entire database to recognize your company as Platinum Sponsor |
⬤ | ||
|
Company recognition in social media post prior to conference |
⬤ | ⬤ | |
|
Final attendee list of all attendees who opt in |
⬤ | ⬤ | ⬤ |
|
Number of additional complimentary conference registrations |
1 | 2 | 3 |
Exhibitor Information
Exhibit tables include one 6' draped table and two conference registrations. Additional benefits include:
- A listing in the conference program (Sched)
- A listing on the conference website
- 25% off broadcast email to attendees
- Opt-in attendee list sent one week prior to conference and final list one week after conclusion of conference
- Admission to the Welcome Party and Convocation Reception for two exhibitors
Additional exhibit tables do not include additional conference registrations. Additional representatives can be added at $250 per person.
Exhibitor Service Kit
Approximately three months prior to the start of the conference, exhibitors will receive a service kit that will contain the following information:
- Important dates and deadlines
- Freight shipping and handling
- Labor regulations and rates
- Furniture display and other decorating rentals
- Electrical hook-up
- A/V, wi-fi, and computer rental
Deadlines, Payment, and Cancellation
Exhibit registrations are considered on a first-come, first-served basis. Payments are due in full by March 5, 2024.
Full payment is required for reservations. Cancellations, in writing, made prior to March 5, 2024 will receive a refund, less a $150 processing fee. No refunds will be processed on cancellations received on or after March 5, 2024.
Conference Registrations
Online registration must be completed. Registration confirms your sponsorship and/or exhibit commitment.
Floor Plan & Location Assignments
Assignments will be made in the order they are received and paid in full. Every effort will be made to separate exhibitors from competitors, when requested. Exhibitors who have submitted their form and payment prior to March 5, 2024 will be advised of their table assignment in advance of the conference. The final assignment of exhibit space is at the discretion of the conference planners.
A floor plan of the exhibit hall will be distributed to all confirmed exhibitors when the plan becomes available (approximately 2 weeks prior to the conference) and is subject to change.
Security
The exhibit hall will be locked or attended by a security guard and/or conference staff during the evening hours and exhibitor lunch break.
Loss or Damage
When the exhibit area is open to meeting attendees, ARLIS/NA, the exhibit space contractor, and the meeting venue shall not be held responsible for any loss or damage to exhibitor property.
Workshops, Tours, and Other Ticketed Events
Exhibitors who wish to participate in tickets events, workshops, or special tours must register in advance and pay any related fees for these events. Please visit the conference website for more information and to register for these events.
Badge Pick-up
Badges will be distributed to exhibit personnel at the conference Registration Desk . Representatives must pick up their badges . Badges are nontransferable and must be worn at all times .
View additional information for exhibitors in the 2024 prospectus.
Set Up
Wednesday, April 3, 2024
8:00 AM – 12:00 PM
Exhibit Hours and Events
Wednesday, April 3, 2024
Hours: 1:30 PM – 5:00 PM
Scheduled Break: 12:00 PM – 1:30 PM
Exhibit Reception: 5:00 PM – 6:00 PM
Thursday, April 4, 2024
Hours: 8:45 AM – 4:00 PM
Scheduled Break: 12:00 PM – 1:30 PM
Friday, April 5, 2024
Hours: 8:45 AM – 12:00 PM
Exhibit Hall Coffee/Cookie Break:
12:00 PM - 1:00 PM
Take Down
Friday, April 5, 2024
1:30 PM – 5:00 PM
Hotel
Omni William Penn Hotel
530 William Penn Place
Pittsburgh, PA 15219
To make your reservations, please click here
Special Thanks to Our
2024 Sponsors
Platinum Sponsors
Gold Sponsors
Silver Sponsors
For More Information:
