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53rd Annual Conference - Exhibitors & Sponsors

Monday, May 12, 2025
to Friday, May 16, 2025
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Category: Annual Conference
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Showcase with ARLIS/NA

The Art Libraries Society of North America (ARLIS/NA) is a dynamic organization promoting the interests of approximately 1,000 members. The membership includes architecture and art librarians, visual resources professionals, artists, curators, educators, publishers, students, and others throughout North America interested in visual arts information. To serve this diverse constituency, the society provides a wide range of programs and services within an organizational structure that encourages participation at all levels.

2025 Prospectus

President's Welcome

On behalf of the ARLIS/NA Executive Board and the Conference Planning Committee, I am pleased to invite you to participate in the 2025 ARLIS/NA Virtual Conference, May 12–16. As we embark on this experimental year for the conference, I am filled with excitement about the opportunity before us.

This conference marks a pivotal step in our journey toward meeting the goals outlined in our mission, vision, and values. While we recognize some things will be missed, this approach allows us to proactively explore new ways of meeting the evolving needs of our diverse community. It also provides us opportunities to reach beyond our immediate membership. Our theme, Together: Activating Community, encapsulates what we aim to achieve—not just during this conference, but in our ongoing work.

This year, we are embracing technology in new and innovative approaches to the conference programming to foster inclusivity, ensuring that members of our community can more fully participate, regardless of geographical location or budgetary constraints. By moving to a virtual format, we are not only expanding access, but also promoting financial stability, both for our members and the organization as a whole. This shift aligns with our strategic goals as we continue to build more resilience and adaptability within ARLIS/NA.

We hope the conference will not only engage and inspire, but also demonstrate the power of our collective efforts. We are truly together, even in a virtual space, and it is through this effort we hope to build community, share knowledge, and forge new connections.

Join us as we come together online in May to embrace this new format with the spirit of curiosity and collaboration that truly reflects ARLIS/NA members and our broader network of art, architecture, and design library workers and informational professionals.

Melanie Emerson
ARLIS/NA President
Sponsorship Tiers & Benefits

Sponsorship Opportunities may be purchased separately or combined to achieve your desired Sponsorship Level (Silver, Gold, or Platinum).

Sponsorship Opportunities may be combined with your Exhibit Package to achieve those same Sponsorship Levels. 
Credits Price
Leadership Institute
Have your company announced as a sponsor at the beginning of the Leadership Institute. Individuals serving in a leadership role within ARLIS/NA will be invited to attend this event. (Silver level sponsorship achieved with this package).
$2,500.00
Session - ONE
Have your company announced as a sponsor at the beginning of a session of your choice. Sponsor specific topic areas to demonstrate your support of the field!
$500.00
Sessions - TWO
Have your company announced as a sponsor at the beginning of two sessions of your choice. Sponsor specific topic areas to demonstrate your support of the field!
$1,000.00
Enhanced Session Sponsorship
Expanding upon our session sponsorship model, we will have time built into each session to hear from the sponsor.
$1,000.00
Convocation Speaker
 A keynote speaker to address all attendees. Topic and speaker TBD. Company may elect to provide introduction of the speaker.
$2,500.00
Poster Session
Your sponsorship will go towards refreshments during this interactive session showcasing a wide range of professional and research projects.
$1,000.00
Session Accessibility and Preservation
Select sessions are recorded and made available in the online open access ARLIS/NA video portal. These sessions require professional closed captioning and will be made freely available after the conference. Your company logo will be displayed on a slide at the beginning of the recording.
$1,500.00
Workshop - ONE
While the number of workshops is limited, they can provide an ideal opportunity for sponsors to align their interest with specialized content to provide new skills and new ideas to the profession.
$500.00
Workshop - TWO
While the number of workshops is limited, they can provide an ideal opportunity for sponsors to align their interest with specialized content to provide new skills and new ideas to the profession.
$1,000.00
Plenary Speaker
This is an opportunity to provide introductory remarks for the keynote speaker. (Silver level sponsorship achieved with this package).
$2,500.00
Diversity Forum
Your sponsorship will support this session organized by the Diversity and Inclusion Committee, which centers historically marginalized people, voices, and narratives through the lens of equity and justice.
$600.00
President's Choice
Your sponsorship will support hand selected speaker(s) to address attendees. 
$500.00
New Voices
New Voices in the Profession showcases the research of our newest colleagues. These cutting edge and often provocative presentations highlight exceptional student work and new professional projects.
$500.00
BIPOC Get-Together
A new staple of the conference, this get-together provides our BIPOC members a dedicated space to gather and share experiences and develop professional networks.
$600.00
Vendor Showcase
Vendors are invited to participate in short virtual presentations alongside fellow vendors.
$600.00
Bundled Vendor Package
Vendor Showcase OR Enhanced Session Sponsorship, Enhanced Broadcast Email, Social Media Post, Plus all Silver Level Sponsor benefits. 
$1,500.00
Silver Sponsor
Sponsorship levels may be purchased outright OR achieved by combining packages to meet your desired Sponsorship Level. Silver Sponsorship is granted at $1,000 or higher. See the prospectus for details on benefits.
$1,000.00
Gold Sponsor
Sponsorship levels may be purchased outright OR achieved by combining packages to meet your desired Sponsorship Level. Gold Sponsorship is granted at $2,500 or higher. See the prospectus for details on benefits.
$2,500.00
Platinum Sponsor
Sponsorship levels may be purchased outright OR achieved by combining packages to meet your desired Sponsorship Level. Platinum Sponsorship is granted at $5,000 or higher. See the prospectus for details on benefits.
$5,000.00
Credits Price
ONE Additional Exhibitor Personnel
$250.00
TWO Additional Exhibitor Personnel
$500.00
Credits Price
Broadcast Email
One broadcast email sent to conference attendees. This is an opportunity to reach attendees before or during the conference. You can use this opportunity to present them with a promotion or invite them to attend any programming in which you are featured at the conference. 
$500.00
Broadcast Email Upgrade
Same as the Broadcast Email option but the broadcast email goes to both conference attendees AND all ARLIS/NA members
$750.00
Social Media Post
A social media post will be sent out via ARLIS/NA's Facebook, Twitter and Instagram accounts. Content must be short and concise to meet social media's word limits. 
$250.00

Full payment is required for reservations. Cancellations, in writing, made prior to April 7, 2025 will receive a refund, less a $150 processing fee. No refunds will be processed on cancellations received on or after April 7, 2025. 
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For More Information:

Emily Clifford

Emily Clifford

Senior Marketing and Events Coordinator

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(978)674-6211