ANNUAL FUNDING APPLICATION FORM

IMMEDIATE FUNDING APPLICATION FORM

 

Purpose

To encourage and support ARLIS/NA Chapters, Committees, Divisions, Sections, and Special Interest Groups in the development and completion of special projects and products that further the goals of the Society, and for which extraordinary expenses will be incurred. Requests should forward the Society's strategic plan or relate to our core competencies. 

Types

  • Annual Funding Request: submitted in advance of the next fiscal year, to be spent within the next fiscal year. No funding limit. Reviewed at the mid-year meeting.
  • Immediate Funding Request: submitted during the fiscal year, to be spent within the fiscal year. Funding limit of $500. Reviewed within 30 days of submission.

Projects

These may involve, but are not limited to tangible products such as: 

  • Events other than regular Chapter meetings, such as workshops, symposia, or joint meetings.
  • Print or electronic publications, including data migration. (If a Chapter proposes a publication that is eventually destined for the Occasional Paper series, then the production costs would come from the ARLIS/NA publishing budget and not from this award.)
  • Outreach activities or materials.
  • Translation of Chapter or Society Publications or resources.
  • Other projects not covered above will be considered by the Board. Priority will be given to those projects that have a lasting benefit to the Society.
  • Outreach activities or materials.
  • Other projects not covered above will be considered by the Board. Priority will be given to those projects which have a lasting benefit to the Society. 

Project and Service Charter

If your project is new, fill out the project and service charter. If your project is part of the regular business of your group, the charter is not necessary.

Eligibility

Funding is available to all ARLIS/NA Chapters, Committees, Divisions, Sections, and Special Interest Groups for extraordinary expenses incurred for such projects as described above. Funding will be approved only in advance of the project, not after its completion. 

Award Amounts

There is a $500 limit on Immediate Funding Requests. There is no limit on Annual Funding Requests. The number and amount of awards will be determined by the Executive Board depending on the budget constraints for that year. 

Guidelines for Expenses

Covered Expenses

These may include, but are not limited to: honoraria for non-ARLIS/NA member speakers (maximum of $150 for a local speaker and $250 for a speaker from out of the area), equipment rental, research costs, survey costs, web designer, online publications.

Expenses Not Covered

The normal ongoing management expenses for activities, such as, but not limited to: Chapter operating expenses, Chapter business meetings, newsletters, directories, fundraising, salaries, ordinary travel expenses (such as to Chapter meetings), paper proceedings of conferences, awards.

The ARLIS/NA Executive Board expects events to have some form of partial- or whole-cost recovery, such as a fee for attendance at a workshop.

Application & Grants Timetable

Immediate Special Funding Request projects must be conducted on a timetable up to but not exceeding a twelve-month period ending December 31, 2018. Annual Special Funding Request projects must be conducted on a timetable up to, but not exceeding, a twelve-month period beginning January 1, 2018. While ongoing funding is not guaranteed, multi-year projects that progress satisfactorily during the first year will be viewed favorably for continued funding in subsequent years. Please use the Special Funding Application Form. 

IMMEDIATE FUNDING REQUEST APPLICATION DEADLINE: the last day of each month.

Three weeks later: Application review by Board and notification of decision
One month after project completion: Deadline for reporting to Treasurer

ANNUAL FUNDING REQUEST APPLICATION DEADLINE: July 15, 2018

September 2018: Application approval by Board and notification of decision
January 1, 2019: Beginning of grant period in the fiscal year for which funding is approved
One month after project completion: Deadline for reporting to Treasurer
December 31, 2019: End of grant period in fiscal year for which funding is approved

Disbursement of Funds

A check will be sent to the treasurer(s) of the approved projects at the time agreed upon with the ARLIS/NA Treasurer during the application process. Some projects may require proof of completion and receipts before payment can be made; others may be payable in advance. Any unused portion of the funding must be returned to ARLIS/NA Headquarters within 90 days of the conclusion of the event or project.  

Reporting Requirements

  1. A final report describing and evaluating the project's status and/or final product(s) must be submitted electronically to the ARLIS/NA Treasurer no later than one month after the project is completed. This report will be posted on ARLIS-L and the ARLIS/NA website. It should summarize the project, state how the funding contributed to its success, and emphasize ways in which the project could be useful to other groups or to the national organization.
  2. A financial statement (income and expenses), with receipts where appropriate, should be submitted to the ARLIS/NA Treasurer within one month after the project is completed.
  3. If you anticipate a change in leadership in your group, please make certain to notify your successor of this request and the documents that accompany it. All group contacts will be notified of the outcome of their proposal once the funding request has been approved. 

Please contact Douglas Litts, ARLIS/NA Treasurer, if you have any questions.

Douglas Litts
Ryerson and Burnham Libraries
The Art Institute of Chicago
111 S Michigan Ave, Chicago, IL 60603-6110
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