Guidelines for citation, style, and formatting in all ARLIS/NA publications.

ARLIS/NA publications follow the latest edition of The Chicago Manual of Style. Consistency in terminology, spelling, punctuation, capitalization, underlining, spacing, as well as bibliographic format is desirable. Illustrations and diagrams should be camera-ready. Camera-ready text is highly desirable. If text is not camera-ready, it should be submitted in both paper and pc compatible disk copy and prepared using a standard word processor. Specific guidelines for formatting and style are as follows:

Format Guidelines

  • Avoid all outline formats.
  • Please submit files prepared in Microsoft Word.
  • Preferred fonts, in hierarchic order:
  1. Chapter headings: Verdana (or comparable sans serif) 14 point bold
  2. Section headings: Verdana (or comparable sans serif) 12-point bold
  3. Sub-section headings: Garamond 14-point italic
  4. Text: Garamond 12-point

Style Guidelines

References are to The Chicago Manual of Style, 15th edition (Chicago: University of Chicago Press, 2003).

  • Avoid abbreviations: Soulful State University, subsequently the university (all lower case), not SSU
  • Titles: abbreviate with full name, such as, Prof. Isaiah Drone; spell out with surname only, such as Professor Drone (Section 15.13); when used alone (without proper name), do not capitalize, such as, the president of the college
  • Editor or edition: use ed. in bibliography
  • In decades, omit: 1880s
  • Artist's books
  • When in doubt, do not capitalize: contemporary design, modern art
  • Excerpts from a corporate name should have lower-case initial letter: Louise Learned Memorial Library, the library
  • Geographic areas: eastern Europe, eastern European languages
  • World Wide Web, Web site
  • Styles can be capitalized:
    • Renaissance art
    • Classical architecture
    • Neoclassical sculpture
    • Pop art
  • Avoid contractions.
  • Prefer do not, cannot, will not to don't, can't & won't.
  • Spell out: nineteenth century
  • Hyphenate when adjective: eighteenth- and nineteenth-century art (Section 7.90)
Dash vs. hyphen:
  • Hyphen is -
  • Dash is -- or - (without spaces on either side; e.g., at this point in time-that is, after four or five years of this program-I usually. . .)
Diacritical marks:
  • Employ whenever needed: catalogue raisonné
Hanging indent:
  • Please use in numbered or bulleted lists.
  • Avoid hyphenating at the end of a line
  • Prefer on-line to online
  • Hyphenate non-book
Initials & initialisms:
  • Include space if personal name: C. S. Lewis
  • Omit space in degrees and time designation: Ph.D., 10:00 a.m.
  • Use upper case for format: CD-ROMs
  • Avoid e.g., i.e., except in parentheses do not italicize
  • Use for book or journal titles
  • Avoid with foreign terms, if relatively known: festschriften
  • Top and bottom: 1"
  • Left and right: 1.25"
  • Spell out both cardinal and ordinal numbers from one through ten; for numerals greater than ten, use the numeral: 999,999
  • Use numerals for all decimals: 2.3 million
  • Use the third person rather than the first.
Place of publication:
  • When to include states, see (Section 17.100).
  • Appendixes
  • Indexes
  • Festschriften
  • Avoid overuse of the first person, singular possessive adjective: my library. Prefer the library.
  • Employ a plural noun or pronoun when a possessive adjective will refer back to it: students submit their papers (preferable to ". . . the student submits his or her paper. . .").
  • All punctuation should appear inside quotation marks, with the exception of the colon and semicolon.
  • Include comma before conjunction: art, architecture, and design.
  • Conform to Merriam-Webster's Collegiate Dictionary, 10th edition
  • Prefer catalog, cataloging
  • Inclusive: 1925-37, 1967-68, not 1967-8
  • A.D.: use for 1-1000 A.D.

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